Knoxville’s Community Development Corporation (KCDC) works with vendors that provide supplies, services and construction to the agency. KCDC adheres to purchasing best practices and standards to help ensure that every company receives the opportunity to offer services and that every bid is fairly evaluated for the benefit of our agency, residents and community. KCDC provides valuable resources on this page to assist vendors in understanding procurement requirements and lists a guide to federal and state acquisition regulations and laws in each solicitation.
VALUES, PRINCIPLES AND STANDARDS
KCDC is a member of NIGP: The Institute for Public Procurement and adheres to the organization’s “Values, Guiding Principles and Standards of Practice for Public Procurement,” which include:
The purchasing department maintains the NIGP’s Outstanding Agency Accreditation Achievement Award – the highest standard of professional operation and ethics.
OUR MISSION STATEMENT
Providing efficient, effective and innovative procurement services that maximize resources and support KCDC staff, serving our residents.
OUR VISION STATEMENT
Recognition as a trusted, innovative and strategic partner by staff, suppliers and the Knoxville community at large.
EQUAL BUSINESS OPPORTUNITY
We are committed to giving every company an equal opportunity to do business with KCDC. The inclusion of all interested companies in procurement activities is beneficial for the business community and KCDC. KCDC posts all formal bids and RFPs and most requests for written quotes on this page, as well as sends an email to a list of vendors, which includes minority-owned, woman-owned and small businesses.
KCDC encourages working with:
- Small businesses that meet the state definition of small businesses.
- Businesses which are at least 51% owned and operated by either minorities or women.
- Businesses which qualify for HUD’s Section 3 designation – businesses that employ or contract with at least 30% low-income workers
KCDC proactively seeks these businesses and, upon request, offers training and pre-bid conferences designed specifically for these companies.
*Please note, the email with solicitation notifications will originate from Vendor Registry.
KCDC, through our partner Vendor Registry, maintains an online list of vendors interested in doing business with KCDC that is used to send email notices about opportunities to potential suppliers.
While KCDC’s automated system attempts to notify registered vendors when solicitation opportunities arise, KCDC only is responsible for posting the solicitation to its web page. Please check this website regularly for current information on solicitations and awards.
If you are interested in doing business with KCDC, please complete the registration form in the link below. Updates to your vendor profile can be made through this form as well.
You may also register as a vendor with the City of Knoxville by clicking here.
SMALL BUSINESS RESOURCES:
- The Knoxville Entrepreneur Center (information center for businesses)
- City of Knoxville Small Business Outreach
- Knox County Small Business Outreach
NEW SOFTWARE INFORMATION
On October 1st KCDC went live with new software to manage our procurement, finances and our entire agency. One portion of the new software is called VendorCafé and it allows our vendor partners a portal to conduct business with us including tasks such as:
- Updating Electronic Banking Information
- Electronically submit invoices directly through the online portal
- Viewing and monitoring the status of invoices and payment details
There are distinct benefits for those vendors who wish to submit invoices electronically through VendorCafé , including the elimination of costs for paper invoices and postage costs for sending paper invoices. Submitting invoices directly into the portal also drastically reduces the opportunity for invoice-loss and will reduce invoice processing time, further expediting payment processing to our vendors. See the attached document for details about VendorCafé.
- Surplus Property
- How to Do Business with KCDC
- How to Access the Vendor Portal
- KCDC’s General Instructions to Suppliers
- Tips to Earning KCDC’s Business
- AP Vendor ACH form
- Purchase Order Terms and Conditions
- Vendor Code of Business Conduct 2016
- Invoicing Instructions
GUIDE FOR PROPER BID COMPLETION
- HUD 51003 Schedule of Materials Stored
- HUD 51001 Periodic Estimate for Partial Payment
- HUD 51000 Schedule of Amounts for Contract Payments
- HUD 5370EZ General Contract Conditions for Small Construction
- HUD 5370C General Conditions for Non-Construction Contracts Section 2 With Maintenance
- HUD 5370C General Conditions for Non-Construction Contracts Section 1 With or Without Maintenance
- HUD 5369-b Instructions to Offers Non-Construction
- HUD 5370 General Conditions of the Contract for Construction